Student Affairs

Board of Trustees Policy

SUBJECT:

Student Fundraising and Solicitation

NUMBER:
4.6
DATE:
January 2010
SUPERSEDES:
 

Purpose

The purpose of this policy is to clarify fundraising and solicitation activities in which student organizations and athletic teams are permitted to participate. In addition, general guidelines are given to these organizations to engage in best practices for fundraising.

Policy

All fundraising and solicitation efforts by student entities must be consistent with the College’s mission and comply with all other College policies. Fundraising activities must not compete with or jeopardize the College’s or the Foundation’s overall fundraising efforts to secure donors for gifts that support endowments, scholarship funds, operational needs and facilities. All monies and donations received must adhere to the College’s or Foundation’s accounting and reporting practices.

Definitions

Fundraising—activities that raise funds from the selling of goods or services and unsolicited individual contributions that result from fundraising activities.

Solicitation—activities that solicit funds from off-campus businesses, individuals, and organizations. Such requests include pledges, cash, corporate sponsorships, securities, items of property, donated services, gifts-in-kind, and deferred or planned gifts.

Procedure

Student entities associated with the College must have approval prior to conducting fundraising and solicitation activities, in accordance with the following guidelines.

  1. Fundraising and solicitation activities may only be conducted by student teams, clubs and organizations that are College-recognized and in good standing.
  2. All solicitation activities must be approved by the Executive Director of Foundation Relations prior to approval by the respective vice president
  3. The approval path for athletic teams is through the Coach, Athletic Director and the Vice President for Student Affairs.
  4. The approval path for student clubs and organizations is through the Club Advisor, Director for Student Leadership and Involvement and the Vice President for Institutional Effectiveness and Enrollment Management.
  5. The Foundation Office will provide the formal acceptance and valuation of any donations and gifts in accordance with the Montgomery County Community College Foundation Gift Acceptance Policy.

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