Administration

    Board of Trustees Policy

    SUBJECT:

    Naming of College Facilities

    		 NUMBER:
    5.2
    DATE:
    November 2002
    SUPERSEDES:
     

    Purpose

    This policy sets forth criteria and procedures for naming or changing the name of Montgomery County Community College facilities or significant portions of facilities. The term “facilities” includes buildings, rooms, interior spaces, streets (including landscape materials and associated exterior furnishings which will be marked by a tablet or plaque), courts, athletic fields, open spaces, and all areas owned, operated or controlled by Montgomery County Community College.

    Policy

    Except where an honorary name for a facility has been approved by the Board of Trustees, College facilities will ordinarily be given functional names that are reasonably descriptive of and will identify the principal activity or purpose of the facility.

    Procedure

    1. Functional Names. Upon recommendation of the President, the Board of Trustees may assign a functional name to a facility or change the existing functional name.

      1. A written proposal, including supportive reasons, to name or change the functional name of a facility should be submitted to the appropriate vice president.
      2. After considering all relevant information, the President may recommend approval of the functional name or functional name change to the Board of Trustees.
      3. If the Board of Trustees approves the recommendation, the Vice President for Administration and Finance will facilitate actions necessary to establish the newly designated name in consultation with the Vice President for College Relations and Advancement.

    2. Honorary Names. A College facility may be given an honorary name to recognize an individual, family, corporation, or foundation having made a distinguished contribution of service, research, teaching or support to the College. It is the responsibility of the President to propose an honorary name to the Board of Trustees for its approval.

      1. Honorary names will be based on the following criteria:

        1. To recognize families, individuals, corporations or foundations having attained achievements of extraordinary and lasting distinction or to recognize the historical significance of a College facility. Generally, these will be families, individuals, corporations or foundations that have made a direct and substantial contribution to the College.
        2. To recognize benefactors who have made substantial contributions to the College. For financial contributions toward new construction or significant renovation of an existing building, “substantial contribution” shall mean one-half of the total project cost or an amount agreed upon by the President and the Board of Trustees.
        3. Facilities will not be named for members of the College faculty, staff, trustees, or elected officials concerned with the functions or control of the College, so long as the relationship exists.

      2. Process for Honorary Naming:

        1. A formal proposal to name a facility on honor of an individual, family, corporation, or foundation, may be initiated in writing and directed to the appropriate vice president. The written recommendation shall include: (1) biographical summary; (2) description of the facility to be named; (3) reasons the contributions or the historical significance to the College merit the designation.
        2. The vice president receiving the proposal shall consult with the President. If approved the recommendation will be forwarded to the Physical Plant Committee of the Board of Trustees for further consideration and recommendation to the full Board of Trustees.
        3. If the Board of Trustees approves the recommendation, the Vice President for Administration and Finance will facilitate actions necessary to establish the newly designated name in consultation with the Vice President for College Relations and Advancement.