Board of Trustees Approved Policies
Academic Program Advisory Committee
Each academic cluster or program may form an APAC of external experts to provide non-legislative, unpaid advice on curriculum quality, relevance, innovation, community connection, and funding opportunities.
Acceptable Use of Technology
This policy preserves the stability and security of the College’s information technology resources, protects the College from inappropriate use, and ensures reasonable accessibility to technology resources for the College’s academic community. The policy also governs the access and use of all College technology and data, including any device that accesses or uses the College’s network or data.
Anti-Nepotism
To provide guidance on the College’s expectations regarding all employment decisions, business decisions, and all academic dealings, involving relatives.
Clean Air Zone
Montgomery County Community College, as an educational institution has a responsibility to its employees, students and visitors to provide a safe and healthy working and learning environment. The College recognizes the risks associated with smoking, as research shows that tobacco use, including smoking and secondhand smoke, causes a significant health hazard.
Compliance with Health Insurance Portability and Accountability Act
Certain components of Montgomery County Community College, including its employee health plan (the “Plan”), are Covered Entities under HIPAA, thus the Board of Trustees is committed to providing leadership to promote a culture which emphasizes compliance with HIPAA and State Law and ensures that the privacy and security of PHI is recognized, valued and exemplified by all professional staff, employees, agents and volunteers of Montgomery County Community College.
Copyright Ownership
Everyone associated with the College is encouraged to engage in the free exchange and expression of ideas, to explore new frontiers of scholarship and to expand the boundaries of knowledge. This Copyright Policy of the College is intended to promote these goals.
Drug and Alcohol Abuse Prevention
Recognizing that alcohol and drug abuse pose a direct threat to this commitment, the College is committed to assuring a drug and alcohol free environment for all of its employees and students.
EEO and Diversity
To reaffirm and restate the College’s continuing commitment to diversity and the principles of equal opportunity; to increase effectiveness by setting forth the action being taken and to be taken by the College and its employees concerning equal opportunity in educational programs and employment.
Educational Assistance
Montgomery County Community College is committed to the continued development of its employees. As part of that commitment, the College provides an educational assistance program to help defray the cost of higher education for eligible employees leading to enhanced performance within current role, promotion to position of higher responsibility, and career development to position outside current area.
Emergency Notification
This policy is established by Montgomery County Community College in compliance with the Higher Education Opportunity Act and the Jeanne Clery Disclosure of Campus Security and Campus Crime Statistics Act, (the Clery Act) to provide emergency response and notification guidelines for our campuses.
Employee Conflict of Interest
Accordingly, the purpose of this policy is to provide guidance to all employees on the College’s expectations with respect to any conflict of interest experienced by the totality of any outside interests, concerns and relationships held by any employee, in the course of conducting College business.
Faculty Emeritus Status
To permanently recognize faculty and professional/administrative staff who served the college in a positive and professional manner over an extended period of time, the board of trustees has established emeritus status.
Family and Medical Leave Act (FMLA)
Montco has adopted this policy to implement the terms of the Family and Medical Leave Act of 1993 (FMLA). Eligible employees are entitled to family and medical leave under the terms and conditions stated in this policy, the FMLA and regulations issued by the U.S. Department of Labor and in accordance with other applicable College leave policies.
IT Security
The purpose of this policy is to enable the College to help protect all College data, ensure Availability and Integrity of technology required to run the College (networks, applications, data warehouses, etc.), and to comply with laws and regulations governing data privacy and protection.
Institutional Review Board (IRB)
The primary purpose of the Institutional Review Board (IRB) is to ensure that the College follows federal and other external constituents’ guidelines and standards for conducting research on human subjects.
Invention and Patent
The College desires, with this Invention and Patent Policy, to ensure that any Inventions resulting from the research and scholarship pursued at the College are developed, disseminated, marketed and commercialized for the mutual benefit of the inventor, the College and the public.
Lactation Policy
This policy is designed to support the needs of lactating full-time and part-time employees by accommodating an employee who needs to express breast milk during the workday.
Maintenance of Police Academy Firearms
Montgomery County Community College is committed to maintaining the inventory of weapons utilized in the Municipal Police Academy, along with ammunition for those weapons, in a condition of the utmost possible security. A strict system of control over the weapons and ammunition is paramount in the achievement of the security necessary to prevent loss, misuse and/or theft.
Mandatory Child Abuse Reporting
To ensure the safety of all minor children while participating in any educational program or activity at Montgomery County Community College (the College).
Megan's Law Notification
The College complies with the community notification requirements regarding certain individuals convicted of sexually violent offenses pursuant to Pennsylvania’s Sexual Offender Registration and Notification Act, 42 Pa.C.S, §§ 9791, et seq., commonly known as Pennsylvania’s Megan’s Law.
Non-Discrimination
MCCC is committed to the premise that all individuals have a right to learn and work in an environment that is safe, productive, respectful, and free from discrimination or retaliation. The College takes seriously all allegations of discrimination or retaliation and will take appropriate action in response to any credible allegations.
Posting
The scope of this policy is defined as printed, non-printed, and digital materials including, but not limited to the following: flyers, posters, pictures, table tents, lawn signs, banners, and sidewalk chalking, through these internal channels: designated on-campus locations, Montco Connect, Axis Slides, and internal College-wide emails.
Pre-Employment Background Checks
In keeping with Montgomery County Community College’s goal of building a modern and model workplace and of providing a safe and secure environment for the campus community, the College will conduct background checks on all prospective employees and volunteers.
Pre-Employment Drug Testing
To strive to ensure a safe and drug free workplace for all employees and for anyone utilizing the services of Montgomery County Community College, in any capacity.
Procurement Policies
These procurement policies are intended to comply with all applicable laws and procurement regulations of the Commonwealth of Pennsylvania, specifically those outlined in Chapter 35 of the Pennsylvania Code and the Community College Act of 1963, as well as those set forth by the OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Omni/Super Circular” 2C.F.R.200), when applicable.
Progressive Discipline–Faculty
The Faculty Progressive Discipline Policy is an agreed upon policy that guides the discipline of any faculty member unless another provision is provided in the contract such as, for example, with probationary part-time faculty. This policy applies to both full-time and part-time faculty.
Reasonable Accommodations for Pregnant Workers
This Policy addresses the College’s obligations under the Pregnant Workers Fairness Act (PWFA) and the Pennsylvania Human Relations Act to provide reasonable accommodations for all employees affected by pregnancy, childbirth or pregnancy-related conditions.
Records and Retention
Montgomery County Community College (the "College") is committed to maintaining the integrity and security of confidential records and information created, received, maintained and/or stored by the College in the course of carrying out its educational and research missions. This Records Retention Policy (this "Policy") addresses the obligation to secure confidential information from unauthorized or unlawful disclosure.
Sexual Harassment
It is the purpose of this policy to provide a definition of sexual harassment, outline the scope of prohibited behaviors under the law of sexual harassment, provide guidance on how to proceed in allegations of sexual harassment and provide notice of the possible consequences of a finding of sexual harassment, on the part of any member of this College community, excluding students.
Social Media Policy
The following standards apply to all social media¹ accounts created by the College’s Boards2, employees, and students which include registered student organizations3, academic departments, affinity groups, or any other department or division for official business purposes of the College. All accounts must comply with the College’s social media guidelines and graphic identity guidelines as well as any applicable federal or state laws and College policies.
Student, Employee, Patient Occupational Exposure Plan
Montgomery County Community College recognizes its responsibility to provide a safe workplace/learning/healthcare environment for students/employees/patients. Current standards of medical/dental practice require a specific plan with written protocols addressing student/employee/patient exposure to blood-borne pathogens.
Timely Warnings
Montgomery County Community College (the College), as a recipient of federal Title IV student financial aid funds, is required to adhere to provisions of the Jeanne Clery Disclosure of Campus Security Policies and Campus Crime Statistics, commonly referred to as the Clery Act. One provision of the Clery Act is that all postsecondary institutions receiving federal Title IV student financial aid funds must issue timely warnings to the campus community under certain circumstances.
Travel and Business Related Expenses
The purpose of the Travel and Business Related Expenses policy is to provide guidelines to employees for allowable expenses incurred during travel on official College business, and the requirements concerning the approval and documentation of these expenses.
Tuition Refund
To provide guidance on the circumstances in which a tuition refund is issued to credit and non-credit students.
Use of the College Facilities
The policy provides guidance in identifying and prioritizing the appropriate use of college facilities.
Veterans
This policy will affirm and describe the commitment of Montgomery County Community College to the principles of equal employment opportunities for veterans and service members, and educational programs for all qualified veterans.
Weapons on Campus
The President and the Board of Trustees of the College are responsible to provide a safe and secure educational environment. Accordingly, the College adopts the following policy addressing the possession of deadly or offensive weapons.
Whistleblower
The purpose of this policy is to deter and detect illegal, dishonest or unethical activity by establishing a confidential channel of communication by which employees can report activity that they reasonably consider to be illegal, dishonest, unethical, or in violation of College policies.