Board of Trustees Policy
Subject: Maintenance of Police Academy Firearms
Date: August 2009
Supersedes: January 2004
Montgomery County Community College (“College”) is committed to maintaining the inventory of weapons utilized in the Municipal Police Academy, along with ammunition for those weapons, in a condition of the utmost possible security. A strict system of control over the weapons and ammunition is paramount in the achievement of the security necessary to prevent loss, misuse and/or theft.
t is the policy of Montgomery County Community College to provide for the highest possible level of security of the weapons and ammunition utilized for the Municipal Police Academy by instituting and maintaining a system of control that provides for instructor education and direct supervision, close collaboration with the Montgomery County Department of Public Safety, scheduled examinations of the entire inventory of weapons and ammunition, direct oversight of all weapon and ammunition issuances and documentation of all weapon and/or ammunition sales, transfers, maintenance, storage, or retrieval.
The College has entered into an agreement with the Montgomery County Department of Public Safety to conduct firearms training as mandated by the Act 120 Municipal Police Officers (MPO) Training Program. During its term this agreement also grants the College rights to store firearms and ammunition in a limited-access storage area in the Tactical Response Training Center, a secure, key-pad access structure on the grounds of the Montgomery County Public Safety Training Campus.
All College-owned firearms used in the Act 120 Municipal Police Officers (MPO) Training Program are stored in a safe/monitored location on the Central Campus, in the Facilities Management Building (FMB). Access to the combination is limited to: the Vice President for Administration and Finance, Manager of Public Service Programs/Director of the Police Academy, Deputy Director of the Police Academy, and Public Safety Supervisor.
Firearms and Ammunition Storage
All college-owned firearms and ammunition used in the Act 120 Municipal Police Officers.
Access to the storage room is gained through the use of a secure, key pad and is limited to three County employees. The three County Employees having access will be designated by the Montgomery County Deputy Director of Public Safety, Law Enforcement Training. Access to the safes via combinations is limited to the Montgomery County Community College Vice President for Administration and Finance, the Manager of Public Service Programs/Director of the Police Academy, the Deputy Director of the Police Academy, and the Director of Campus Safety.
Firearms and Ammunition Removal
Firearms are only removed from the safes by the Manager of Public Service Programs/Director of the Police Academy when required inventories are performed, when the weapons are issued to the lead academy firearms training instructor for use during Act 120 MPO firearms training or to facilitate necessary repairs.
Upon completion of the class training schedule all firearms will be returned to the Manager of Public Service Programs/Director of the Police Academy.
Weapons being traded or otherwise disposed of, as in cases where they are no longer serviceable, will be removed from the safes by the Manager of Public Services/Director of the Police Academy, in company with a County employee with authorized access to the storage area, and turned over to the Deputy Director of the Police Academy. The Deputy Director will, in cooperative effort with the Vice President of Academic Affairs, the Vice President of Administration and Finance, and in compliance with all College policies regarding disposal of College-owned property and all state and federal statutes regarding the transfer/disposal of firearms, effect the transaction.
In all instances where firearms and ammunition are issued for training, recovered following training programs or removed for repair/disposal/trade, an inventory of all College-owned weapons will be conducted. Inventories must be documented on approved forms and kept on file at the police academy. A copy will be transmitted to the Vice President of Academic Affairs.
Inventory of all firearms and ammunition will be performed by authorized personnel on a quarterly basis. The College will approve all forms for inventory and said forms will be kept on file at the police academy. A copy of the inventory will be transmitted to the Vice President of Academic Affairs and the Vice President of Administration and Finance.