Board of Trustees Policy
Subject: Academic Program Advisory Committee
Date: June 2009
To assist in ensuring quality, relevant, coherent and innovative curricula, each career program (AAS and non-credit) or cluster of related career programs at the College has an Academic Program Advisory Committee (Committee) comprised of experts in the respective discipline(s) who by majority represent external constituencies/key stakeholders. These non-governing bodies provide counsel/advice to the faculty and administration without legislative authority and compensation.
Fundamentally, the Committees will:
- Advise faculty, deans, and directors on curricula and related academic matters.
- Support Academic Program Review and, if appropriate, accreditation self-study.
- Provide valuable insight into current and projected industry standards, employment competencies, and professional trends.
- Serve as Program and/or College ambassadors.
- Serve as resources to the College for initiatives such as academic equipment, fundraising, program development, job placement, student internship/cooperative educational opportunities, community engagement activities, and faculty recruitment.
- In consultation with the appropriate coordinator(s), the respective dean(s) and/or
director(s) will make recommendations to the Vice President of Academic Affairs and
Provost regarding composition, charges, and inaugural membership of each Committee
at the time of career program or cluster inception.
- The number of members should range from 9 to 15 unless mandated otherwise by an accrediting body.
- Membership ideally is comprised of diverse demographic representation from academia, business/industry, and the public and private sector.
- Appointment is for a 3-year renewable term with no more than 33% of membership being replaced in a given year.
- Membership must include 1 full-time faculty, 1 full-time administrator, and 1 alumnus
of the College.
- One student may be appointed, if appropriate.
- A part-time faculty member may be appointed, if the College does not employ full-time faculty in the discipline.
- All faculty and administrators associated with the career program or cluster are encouraged to attend meetings as non-voting participants.
- Committee charges will support/advance the College’s Strategic Plan.
- Committee composition including membership and charge outcomes will be assessed annually by the dean(s) and/or director(s) in consultation with the appropriate coordinator(s). Written recommendation for the ensuing academic year for both will be made by the dean(s) and/or director(s), in consultation with the appropriate coordinator(s), to the Vice President of Academic Affairs and Provost by June 15.
- The Vice President of Academic Affairs and Provost will confirm new appointments and charges by June 30th for the ensuing academic year.
- Each Committee will have Officers that will each serve a 2-year renewable term.
- The Chairperson will be elected by the members prior to the year of leadership service. He/she will preside at all meetings and plan the meeting agendas in concert with the appropriate program or cluster administrator(s). The Chairperson cannot be a College employee.
- The Vice Chairperson will be elected by the members prior to the year of leadership service. He/she will assume the Chairperson responsibilities when absent as well as will fulfill other duties as assigned. The Vice Chairperson cannot be a College employee.
- The Secretary will be appointed by the dean(s) and must be the Committee’s full-time faculty or administrative member. He/she will facilitate Committee operations including meeting logistics and record keeping as well as provide support to the Chairperson.
- Each Committee will meet, at minimum, two times per academic year. Based on the needs of the career program or cluster, additional meetings may be scheduled.